Send invoices by email

Centrop accepts your invoices in UBL Invoice 2.1 format (Universal Business Language). You can send your invoices to a special Centrop email address. For example, you can email every invoice you email to your customer, in TO or CC to Centrop. If our system detects that there is a UBL file in the email attachment we will read it and process it. Please do not put the address in he BCC field.

Maximum number of invoices per email

You can only send one invoice per email at a time.

To: email addresses

Through the supplier portal, you can request the e-mail address to which you should send the invoices. A test address and production address are available.

If there are any errors, we will email you about them.

Sender validation

Through the vendor portal, you need to specify the sender email addresses. This can be one, or several. If we receive mail from an unknown address, we reject it. In the supplier portal you will also find the e-mail address you can use for the mails with UBL attachment. You can enter your email address here: https://test.centrop.app/account/approved_email/

Bonus

Bonuses do not need to be delivered via UBL. These are calculated in the Centrop system.

TAG Codes

TAG Codes do not need to be sent with the invoice/ubl. The tag code only needs to be added to the product list.

Centrop Member Number

To link the invoice to the correct member, you should also include the member number with each invoice. For this, we offer several options. If you add a reference to your invoice and we cannot read it, please ask the help desk of your administrative package where they put the information in the UBL.

  1. Member Number In The Order Reference This order reference is added to the UBL so we can read the member number. See how to do this in the various explanations below.

  2. Add Member Number To The Body Of The E-Mail Put the word Lidnummer in the body (message) of the email, followed by a colon and then the Centrop member number. Example: If your customer’s membership number is 3534667, then put the following in the body of the email:

Lidnummer: 3534667

  1. Member Number In An Additional Invoice Line. A third option is to add an add an additional invoice line and put the member number in here. It is important that there is no other information in that line.

PDF Version of the Invoice

If it is not possible to process the PDF within the UBL file, there are the following options:

  1. Send the PDF along with the UBL. The email will then contain two files, the UBL and the PDF.
  2. Send a batch of PDFs afterward. Once the UBL versions are processed, you can send the PDFs of those invoices via email. Multiple PDF files may be included in one email. We recommend sending no more than 25 PDFs per email. The PDFs must either have the invoice number as the file name or the same name as the UBL they correspond to. For example, inv-45663.ubl ==> inv-45663.pdf.

UBL Testing

U can validate the UBL at the following website https://test.peppolautoriteit.nl/validate

Before you submit the UBL to us for verification, it must pass the test from the link provided. Warnings are allowed, but the test tool should not give any error messages.